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Illumio, Inc. Recruiting and Hiring Privacy Statement

 

Illumio, Inc. and its subsidiaries around the world (”Illumio,” “us,” "our" or “we”) respect your privacy. It is necessary for Illumio to collect certain personal data from you in order to perform our obligations under the law, consider your application for employment with us and onboard you as an employee of Illumio if we offer you a position with us.

 

This notice provides you with information about the type of data we collect, why we collect it, with whom we share it and how we protect it during the recruiting and hiring process.

 

This notice does not form part of any contract of employment should you be offered employment by us and does not cover the handling of our employee personal data. We cover the collection and processing of employee personal data through internal policies, processes and notices.

 

Personal Data We Collect

You may choose to register with our applicant tracking system or provide information to one of our recruiters in order to receive information about new job postings, make inquiries about job openings or apply for a position with Illumio.

 

When you do, we will collect the following types of personal data:

  •  name;
  • contact information (physical address, e-mail address(es), telephone number(s)); and 
  • other identifying data required by applicable laws.

 

You may also provide us with additional information about yourself including, for example, education, work history and references. After you register in our applicant tracking system, you will be asked to upload a prepared resume or build a resume using skills fields or, if you so choose, import information from your social media account. If you do, we require you to provide certain information.

 

The personal data and information we request and that you voluntarily choose to provide will depend on the job you are seeking. If you do not provide the information required, we may be unable to process your application.

Unless requested for a specific legal obligation, you should not provide data relating to your:

  • racial or ethnic origin;
  • political opinions;
  • philosophical or religious beliefs;
  • membership of a trade union or political party;
  • physical or mental health;
  • sexual life or sexual orientation; or
  • criminal convictions or offences.

 

If you provide us with personal contact information about another person, for example, by providing a reference or job referral, it is your responsibility to ensure that the person is aware and consents to you providing his/her personal contact information.

 

We may also receive personal data from third parties. For example, if you have been hired through a third party staffing or recruiting firm, we will receive information on your experience and qualifications. Those providing candidate referrals also provide personal data to us. Where permitted or otherwise authorized by law, information received from third parties may include the results of background checks.

 

How We Process Personal Data

We use the personal data you provide to:

  • manage your registration in our applicant tracking system;
  • communicate with you about the recruiting and hiring process, set up and conduct interviews and assessments;
  • conduct background checks, as required or legally permitted by applicable local law;
  • process your job application;
  • conduct onboarding activities if you are offered a position, such as issuance of a badge, training, assignment of equipment and access to systems;
  • comply with legal requirements; and
  • operate and improve our applicant experience that may include sending you a survey about your experience.

 

If you are hired, we will use your personal data for onboarding, including to set up necessary business processes for your employment with Illumio such as payroll, training, benefits, administration of your participation in applicable incentive plans offered by Illumio, expense reimbursement, performance management, company directory listing and access to company facilities, network and applications.

 

Where required by law, we provide aggregated statistics about candidates using the personal data you submit. These statistics are anonymous.

 

With your consent, if you are not hired for the first position to which you apply, we may retain and consider your data obtained through the application process for other job openings with Illumio

 

At all times, we will process your personal data fairly and lawfully. We will handle your personal data in accordance with this statement unless it conflicts with stricter requirements of applicable law in which case applicable law will prevail.

 

How We Protect Personal Data

We use reasonable security procedures and technical and organizational measures to protect against accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, access to or misuse of personal data we handle, transmit, store or otherwise process. Our network and systems used to provide services are governed by corporate information security policies. We limit access to and use of your personal data to authorized persons and trusted third parties who have a reasonable need to know the information in order to perform our services and business operations, who are bound by confidentiality obligations and, where applicable, we have a legal basis for sharing personal data with such recipients.

 

How Long We Retain Personal Data

We retain your personal data only for as long as is necessary to fulfill the purposes for which the data was collected from you and in consideration of and compliance with applicable legal or regulatory requirements to maintain the data for legitimate purposes. For example, where required by law for audits or accounting requirements, to enforce our agreements or handle disputes. We may also retain personal data where it is required in order to establish, exercise or defend our legal rights. When personal data is no longer needed for the purpose it was collected or processed or to comply with a legal obligation, we securely destroy it.

 

How to Exercise Rights in Relation to Personal Data

We rely on you to provide accurate, complete and current personal data to us. If you need to correct or update the personal data you provided to us, please email us at privacy@illumio.com. 

 

If you are a resident of the EU, you have certain rights in relation to your personal data. If you would like further information in relation to these or would like to exercise any of them, please contact us at privacy@illumio.com. Your rights are as follows:

  • to obtain confirmation from us if we are processing your personal data;
  • to access any personal data we hold about you;
  • to request that we correct inaccurate personal data and to have incomplete data completed;
  • to object to the processing of your personal data;
  • to prevent the processing of your personal data for direct marketing purposes;
  • to provide your personal data to a third party provider of services;
  • to receive a copy of any personal data which we hold about you;
  • to restrict processing of your personal data; and
  • to erase your personal data we are holding about you.

We will consider all such requests and provide our response within a reasonable period (and in any event any time period required by applicable law). Please note, however, that certain personal data may be exempt from such requests in certain circumstances. If an exception applies, we will tell you this when responding to your request. We may request you provide us with information necessary to confirm your identity before responding to any request you make.

 

How We Transfer Personal Data Across International Borders

In order to reach all of our customers and provide all of them with our services, we operate on an infrastructure that spans the globe. The servers that are part of this infrastructure may therefore be located in a country different than the one where you live. Regardless, we provide the same level of protection to all personal data we process. At the same time, when we transfer personal data outside of the European Economic Area, we make sure to put in place appropriate and suitable safeguards, such as standardized contracts approved by the European Commission, which legally bind the receiving party to adhere to a high level of protection, and to ensure that your personal data remains safe and secure at all times and that your rights are protected.

 

Changes to this Privacy Statement

Any personal data that we process is subject to the privacy statement in effect at the time such personal data is processed. We may, however, modify and revise this privacy statement from time to time. If we make any material changes to this privacy statement, we will notify you of such changes by posting the updated privacy statement on the site or by sending you an email or other notification, and we will indicate when such changes will become effective.

 

 Please check back frequently to see any updates or changes to our privacy statement. By continuing to use our site you are confirming that you have read and understood the latest version of our privacy statement.

 

Questions?

Please contact us at privacy@Illumio.com if you have any questions about this privacy statement.